• Facilities Expert

    Location SG-Singapore
    Requisition ID
    2018-10668
    Business Area
    Global Shared Services
    Category/Discipline
    Administrative / Support
    Location Details
    Singapore
    Position Type
    Permanent employment
    Close Date (dd/mm/yyyy)
    30/4/2018
  • Local Unit & Position Description

    The GSS Real Estate Management Expert (Facilities Expert) should ensure a well-balanced working environment for the employees in the countries within his/her responsibility.

    The Facilities Expert will be in contact with all levels of the organisation, as well as with service providers and suppliers hence excellent communication skills and cultural awareness is a prerequisite. He/she should possess a service-oriented attitude and a demonstrable ability to tailor their communication style to specific audience needs. The candidate will be responsible for providing expert advice in facility management for the region, South East Asia and Pacific.

    Real Estate Management and Procurement (REMProc) provides support to the organisation with a team of subject matter experts in the areas of corporate real estate, facilities management as well as procurement. The candidate holds expert knowledge and delivers high quality facilities management advice for the region, South East Asia and Pacific(9 countries) supporting local counterparts in each location. Based in Singapore, remote management and support is necessary towards communication and implementation of facilities management best practices for other countries within the region. The candidate will be comfortable in cross-cultural communication and actively engages business area management.

    This role is part of the regional team and will report directly to the Regional Manager, Real Estate Management and Procurement, based in Singapore.

    Key responsibilities:

    • Point of contact for expert advice to support local counterparts in facilities management related issues
    • Consults with local business heads and Country Chairs to ensure that the strategy for all locations and business road maps with regards to facility management needs are aligned with local operating budgets
    • Responsible for planning and controlling of all aspects of facilities management while ensuring compliance with quality and sustainability guidelines and policies in DNV GL
    • Liaison with lessor building management for facility management matters
    • Responsible for negotiation and renegotiation of contracts and orders with local service providers and maintenance suppliers while ensuring alignment with service levels with collaboration with Procurement Professionals
    • Preparation of monthly analyses and reports
    • Responsible for assessing and planning of the annual facilities management budget for all locations
    • Responsible for the day to day spending and controlling of facilities management budget
    • Responsible for securing cost allocations to Business Areas in each location
    • Liaising with local service providers for all day to day operational matters
    • Plan and control of all aspects of maintenance, incl. electrical & mechanical maintenance, repairs and replacements within the locations and ensure that all work and equipment complies with local laws and regulations
    • Responsible for ensuring maintenance work is being carried out in compliance with HSE requirements/local safety regulations
    • Keeping records of as-built drawings and OMM materials
    • Supports the crisis management team concerning building security and provides a crisis room, if necessary
    • Ensure relevant building security related crisis management procedures in close collaboration with the country chairs

     

     

    Position Qualifications

    • Degree in Facilities Management, Real Estate or related.

    • Minimum of 5 years’ experience in Facility or Property Management, with at least 3 years’ experience across the region supporting from remote location
    • Proven financial analytical and contract management skills
    • Strong communication skill in English and one or more local languages
    • Strong project management skills, ideally within a Real Estate, Facility or Property Management environment
    • Holds expert knowledge of building regulations, local code of practices and HSE guidelines as well as ASHRAE
    • Previous employment within Real Estate, Facility or Property Management in a large international organisation (vendor or client)
    • Experience of working in a Shared Services organisation would be an advantage
    • FSM certification would be an advantage
    • Any green FM certification (e.g. GMFM/GMM/LEED AP) and/or professional FM associations (FMP) would be essential for this role

     

    Characteristics of Successful Candidate

    • Subject matter expert in facilities management (hard and soft aspects)
    • Good knowledge of building infrastructure design and operating concepts
    • Well versed in architectural works and specifications
    • Good experience and knowledge of best practices in all aspects of technical maintenance(corrective, preventive and predictive)
    • Strong customer service focus
    • Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals
    • Ability to make sound and logical judgments
    • Highly motivated with a flexible and adaptable approach to work
    • Excellent communication skills and cultural awareness, with demonstrable ability to tailor communication style to specific audience needs and stakeholders
    • A caring and respectful team player aligned with the DNV GL company values
    • Ability to foster positive relationships at all levels of the organization and across multiple locations and countries
    • Systematic working, detail-oriented with an ability to work in a dynamic, fast-paced environment
    • Extremely organized with excellent multitasking and time management skills and attention to deadlines
    • Ability to prioritize own workload making unequivocal and feasible agreements (who, what, when and how) and manage conflicting deadlines
    • Driven to learn and develop own expertise
    • Willing to share knowledge and support others within a team by delivery of on the job training and coaching

    Company & Business Area Description

    DNV GL is a global quality assurance and risk management company. Driven by our purpose of safeguarding life, property and the environment, we enable our customers to advance the safety and sustainability of their business.

    We provide classification, technical assurance, software and independent expert advisory services to the maritime, oil & gas, power and renewables industries. We also provide certification, supply chain and data management services to customers across a wide range of industries.

     

    Combining technical, digital and operational expertise, risk methodology and in-depth industry knowledge, we empower our customers’ decisions and actions with trust and confidence. We continuously invest in research and collaborative innovation to provide customers and society with operational and technological foresight.

    With origins stretching back to 1864 and operations in more than 100 countries, our experts are dedicated to helping customers make the world safer, smarter and greener.

     

    The Global Shared Services (GSS) organization within DNV GL provides high quality, cost effective services and processes within Human Resources, Finance and IT, based on requirements defined by the business areas and Group. GSS also develops central competence for distinct services, projects and development and will support policy, procedures and system implementation on a global, regional, and local level.

     

    GSS is about bringing a team of true process experts together, going for professional service levels at industry standards, and offering centers of expertise for competence based advisory. We are driven by people’s competence and motivation to help and support the business areas. As a member of the GSS community you act in a professional, multi-cultural, competent and service oriented environment with good possibilities to enhance your personal competencies and expertise, and to build a strong network with colleagues around the world.

     

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