• Office Administrative Assistant (Energy) in Turkey

    Location TR-Izmir
    Requisition ID
    2018-10800
    Business Area
    Energy
    Category/Discipline
    Administrative / Support
    Location Details
    Izmir, Turkey
    Position Type
    Permanent employment
    Close Date (dd/mm/yyyy)
    25/5/2018
  • Local Unit & Position Description

    The Administrative Asisstant is responsible for supporting the strong growth of Energy Advisory services in Turkey. This position is responsible for providing local business support to Turkish Office as well as undertaking various office administration tasks in the Turkish Office. The level of the position will be commensurate with the level of experience.

     

    Key tasks:

     

    • Reception duties: incoming mail/phones, greet visitors/courier services, parking reservations, distribute incoming faxes, office related shipping support, etc.;
    • Support, manage visitor, manager and engineers' travel arrangements;
    • Oversee management of all office equipment, including local vendor management and maintenance;
    • Undertaking job administration duties including client information creation in the relevant systems, undertaking support duties given by financial team and manegres, invoicing clients, following up debts and sending reminders;
    • Purchase of office supplies, furniture, office equipment needs (including ergonomic equipment);
    • Oversee all facilities management and stand as the Office building representative;
    • Order food for meetings and maintain restaurant/catering accounts;
    • Responsible for group presentations, WebEx video and/or telephone conference set-up, Skype, arranging both in-house and external events including conferances etc.;
    • Direct employees on how to order business cards;
    • Ensure office maintenance and order, including supply room and kitchen;
    • Filling, copying, scanning, editing documents, attending meetings, taking minutes and keeping notes;etc.
    • Maintenance of copier email lists, restocking paper, toner, recycling;
    • Mailing coordination and management of shipping accounts (Intergolobal Cargo, etc.);
    • Maintenance of office library, electronic library, magazine subscriptions, archiving;
    • Support organization of birthday, anniversary, annual holiday party and other local events;
    • Other duties assigned, as needed.

    Position Qualifications

    • A university degree on business administration, international relations, accounting, administration etc would be required;
    • Experience in a similar role would be desirable but not essential. Training will be given on the job.
    • Proficient in MS Office programs (Outlook, Word, Excel, PowerPoint) and able to learn new software;
    • Fluency in both written and oral communication in English and Turkish.

    Personal characterisitcs:

    • Ability to operate under pressure and meet deadlines;
    • Self-starter, quick learner, takes initiative and ownership of the work;
    • High level of integrity and confidentiality;
    • Customer service approach;
    • Both a team player, and able to work independently;
    • Ability to think critically about the task at hand and make suggestions for improvement;
    • Excellent organization skills and attention to details;
    • Effective communication skills;
    • Able to work effectively and professionally with diverse people – clients and co-workers;
    • Accountable for assigned tasks and project;
    • Flexible and adaptable, as issues and tasks may change quickly;
    • Demonstrates interest and ability to continuously learn.

    Please submit your CV in English.

    Company & Business Area Description

    Driven by our purpose of safeguarding life, property and the environment, DNV GL enables organisations to advance the safety and sustainability of their business. We provide classification and technical assurance along with software and independent expert advisory services to the maritime, oil & gas and energy industries. We also provide certification services to customers across a wide range of industries.

     

    Combining leading technical and operational expertise, risk methodology and in-depth industry knowledge, DNV GL empowers our customers’ decisions and actions with trust and confidence. We continuously invest in research and collaborative innovation to provide customers and society with operational and technological foresight.

     

    Originated in 1864, DNV GL operates globally in more than 100 countries with our 15,000 professionals dedicated to helping our customers make the world safer, smarter and greener.

     

    DNV GL – Energy, with more than 2,300 experts in over 30 countries around the world, is committed to driving the global transition toward a safe, reliable, efficient, and clean energy future. With a heritage of 150 years, we specialize in providing world-class, innovative solutions in the fields of business & technical consultancy, testing, inspections & certification, risk management, and verification.

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