• Project Coordinator

    Location US-ME-Portland | US-MA-Medford | US-CT-Middletown
    Requisition ID
    Business Area
    Administrative / Support
    Position Type
    Permanent employment
  • Local Unit & Position Description

    DNV GL - Energy's  group is seeking a Project Coordinator to support our Policy Advisory and Research team. We are seeking project coordination support from an individual with strong interpersonal and organizational skills to work in one of DNV GL’s Northeastern offices – Middletown, CT; Medford MA or Portland, ME. 


    Tasks May Include

    • Act as a liaison between project managers and other corporate departments, including Legal, Accounting, Human Resources, Marketing, and Information Technology (IT), helping to ensure compliance with corporate policies and procedures 
    • Support project managers with project start-up activities by coordinating with Accounting, Legal, IT and other corporate departments to establish projects in the accounting system, execute and file contractual documents, and set up necessary data storage procedures
    • Support project managers with project kickoff activities, both internal and client facing. This includes scheduling meetings, coordinating with subcontractors, creating project templates in MS Word, MS Excel, and MS PowerPoint, and communicating information related to the project 
    • Provide project execution and control support to project managers including: 
      • Assist with regular status reporting and invoicing activities by: reviewing time, expense and accounting reports for accuracy, reviewing subcontractor invoices, maintaining budget tracking information, and preparing invoices according to corporate and client specifications 
      • Track outstanding project receivables and when necessary assist project managers to research and resolve issues related to payment of invoices
      • Enter project-related data into corporate accounting and project management systems (e.g., Oracle, MS SharePoint) 
      • Work with project managers to track execution of work plans, including tracking project deliverable dates and issuing reminders to team members when appropriate 
      • Assist project managers with effective facilitation of team and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items
    • Assist project managers with the proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal components prior to completion

    Position Qualifications

    Position Qualifications


    Note: Please submit a cover letter along with your resume when applying. In your cover letter, please tell us about a time when you had to work with multiple stakeholders to organize and support a new project. What was the situation? What were your responsibilities? How did you handle the situation, and what was the result? This is required to be considered for this role 

    • Associate's Degree in Business or related discipline; Bachelor’s Degree preferred
    • Prior experience in a project coordination role in a high-volume, time-sensitive environment
    • Excellent written and verbal English communications skills
    • Demonstrated ability to multi-task and manage competing priorities effectively
    • Excellent organizational skills and attention to detail
    • Strong interpersonal skills with a customer-service attitude and team-oriented spirit
    • Ability to take direction from multiple people and perform highly varied tasks
    • Advanced Microsoft Office skills required, including Outlook, Excel, Project and Word
    • Willingness and ability to travel, up to 10% of the time
    • We conduct pre-employment drug and background screening

    Preferred Skills (Not Required):

    • Bachelor's Degree in Business or a related discipline
    • Familiarity with SharePoint
    • Prior experience or interest in energy efficiency
    • Willingness to take initiative to identify opportunities for operational efficiency

    **Immigration-related benefits (for example, visa sponsorship) are not available for this position**


    Opportunities Beyond Business


    Our mission is to safeguard life, property and the environment. By joining us, you will work towards our meaningful vision: to make a global impact for a safe and sustainable future. DNV GL offers a congenial working environment, competitive salaries, and an exceptional benefits package.


    DNV GL is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability or protected veteran status. For more information about your rights under the law, see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

    Local employment conditions apply.


    Please visit our website at www.dnvgl.com

    Company & Business Area Description

    Driven by our purpose of safeguarding life, property and the environment, DNV GL enables organisations to advance the safety and sustainability of their business. We provide classification and technical assurance along with software and independent expert advisory services to the maritime, oil & gas and energy industries. We also provide certification services to customers across a wide range of industries.


    Combining leading technical and operational expertise, risk methodology and in-depth industry knowledge, DNV GL empowers our customers’ decisions and actions with trust and confidence. We continuously invest in research and collaborative innovation to provide customers and society with operational and technological foresight.


    Originated in 1864, DNV GL operates globally in more than 100 countries with our 15,000 professionals dedicated to helping our customers make the world safer, smarter and greener.


    DNV GL – Energy, with more than 2,300 experts in over 30 countries around the world, is committed to driving the global transition toward a safe, reliable, efficient, and clean energy future. With a heritage of 150 years, we specialize in providing world-class, innovative solutions in the fields of business & technical consultancy, testing, inspections & certification, risk management, and verification.

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