• Facilities Expert

    Location SG-Singapore
    Requisition ID
    2018-11688
    Business Area
    Global Shared Services
    Category/Discipline
    Administrative / Support
    Location Details
    Singapore
    Position Type
    Permanent employment
    Close Date (dd/mm/yyyy)
    31/1/2019
  • Local Unit & Position Description

    The Facilities Expert should ensure a well-balanced working environment for the employees in the countries within his/her responsibility.

    The candidate is an individual contributor managing integrated facilities management service providers in countries/cities where implemented and provides expert advice/support to local business area administrative support contacts in countries where self-managed.

    Based in Singapore, the region presently has 17 offices in 9 countries; Singapore, Malaysia, Australia, Indonesia, Vietnam, Thailand, Philippines, New Zealand and Brunei.

    This role is part of the regional team and will report directly to the Regional Manager, Real Estate Management and Procurement, based in Singapore.

    Key responsibilities:

    • Consult local business heads and Country Chairs to ensure facility management strategy and needs are aligned with local operating budgets
    • Responsible for assessing and planning of the annual facilities management budget
    • Responsible for the day to day spending and controlling of facilities management budget
    • Responsible for workspace management in accordance to business needs, internal guidelines and cost allocation to all Business Areas
    • Manage local service providers for day to day operational matters
    • Ensure facilities management comply with quality and sustainability guidelines/policies in DNV GL
    • Plan and control all aspects of maintenance, including electrical & mechanical maintenance, repairs and replacements within the locations and ensure that all work and equipment complies with local laws and regulations
    • Responsible for negotiation and renegotiation of contracts and orders with local service providers and maintenance suppliers while ensuring alignment of service levels with collaboration with Procurement Professionals
    • Liaise with lessor building management for facility management matters
    • Prepare monthly performance analyses and reports
    • Maintain lease agreement database and associated as-built documentation and layout plans
    • Support crisis management team on building security and related matters, where necessary

    Position Qualifications

    • At least 5 years’ relevant experience working in an MNC environment as the client, with at least 3 years’ regional experience supporting from remote location
    • Diploma/Degree in Facilities Management/Real Estate
    • Holds expert knowledge of building regulations, local code of practices and HSE guidelines as well as ASHRAE
    • Strong project management skills
    • Proven financial analytical and contract management skills
    • Experience of working in a Shared Services organisation would be an advantage
    • Any green FM certification (e.g. GMFM/GMM/LEED AP) and/or professional FM associations (FMP) would be essential for this role

    Characteristics of Successful Candidate

    • Able to handle difficult customers and situations
    • Good decision making
    • Sociable and pleasant
    • Responsible and proactive
    • Comfortable working in a dynamic and fast-paced environment
    • Willing to share knowledge and support others within a team by delivery of on the job training and coaching
    • Able to travel when needed

    Company & Business Area Description

    DNV GL is a global quality assurance and risk management company. Driven by our purpose of safeguarding life, property and the environment, we enable our customers to advance the safety and sustainability of their business.

    We provide classification, technical assurance, software and independent expert advisory services to the maritime, oil & gas, power and renewables industries. We also provide certification, supply chain and data management services to customers across a wide range of industries.

     

    Combining technical, digital and operational expertise, risk methodology and in-depth industry knowledge, we empower our customers’ decisions and actions with trust and confidence. We continuously invest in research and collaborative innovation to provide customers and society with operational and technological foresight.

    With origins stretching back to 1864 and operations in more than 100 countries, our experts are dedicated to helping customers make the world safer, smarter and greener.

     

    The Global Shared Services (GSS) organization within DNV GL provides high quality, cost effective services and processes within Human Resources, Finance and IT, based on requirements defined by the business areas and Group. GSS also develops central competence for distinct services, projects and development and will support policy, procedures and system implementation on a global, regional, and local level.

     

    GSS is about bringing a team of true process experts together, going for professional service levels at industry standards, and offering centers of expertise for competence based advisory. We are driven by people’s competence and motivation to help and support the business areas. As a member of the GSS community you act in a professional, multi-cultural, competent and service oriented environment with good possibilities to enhance your personal competencies and expertise, and to build a strong network with colleagues around the world.

     

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