Regional Facilities Manager

SG-Singapore
Requisition ID
2017-9996
Business Area
Global Shared Services
Category/Discipline
Other
Location Details
Singapore
Position Type
Permanent employment
Close Date (dd/mm/yyyy)
29/12/2017

Local Unit & Position Description

The GSS Real Estate Management Expert (Regional Facilities Manager) should ensure a well-balanced working environment for the employees in the countries within his/her responsibility. 

The GSS Real Estate Management Expert will be in contact with all levels of the organisation, as well as with service providers and suppliers hence excellent communication skills and cultural awareness is a prerequisite. He/she should possess a service-oriented attitude and a demonstrable ability to tailor their communication style to specific audience needs. He/she will be responsible for office facility management operations for the region, South East Asia and Pacific.

This role is part of the regional team and will report directly to the Regional Manager, Real Estate Management and Procurement, based in Singapore.

Key responsibilities:

  • Assist Real Estate in lease database record maintenance.
  • Consults with local business heads and Country Chairs to ensure that the strategy for all locations and business road maps with regards to facility management needs are aligned with local operating budgets.
  • Responsible for planning and controlling of all aspects of facilities management while ensuring compliance with quality and sustainability guidelines and policies in DNV GL.
  • Responsible for project management of any office moves (acquisitions and/or disposals) within charge.
  • Liaison with lessor building management for facility management matters.
  • Responsible for negotiation and renegotiation of contracts and orders with local service providers and maintenance suppliers while ensuring alignment with service levels with collaboration with Procurement Professionals.
  • Preparation of monthly analyses and reports.
  • Responsible for assessment and planning of the annual facilities management budget for all locations.
  • Responsible for the day to day spending and controlling of facilities management budget.
  • Responsible for space management of all locations in accordance to business needs and internal guidelines including cost allocations to Business Areas.
  • Management and controlling of the local service providers in all day to day operations of the locations, incl. catering, cleaning and security.
  • Plan and control of all aspects of maintenance, incl. electrical & mechanical maintenance, repairs, replacements and refurbishments within the locations and ensure that all work and equipment complies with local laws and regulations.
  • Responsible for review and implementation of risk assessments and audits for the locations coordinated by local HR/HSE while ensuring full compliance with local laws and regulations.
  • Ensure establishment and maintenance of drawings and plans for locations of a reasonable size, maintaining up to date records of desk allocations / space planning.
  • Supports the crisis management team concerning building security and provides a crisis room, if necessary.
  • Ensure relevant building security related crisis management procedures in close collaboration with the country chairs.

 

Position Qualifications

 

  • Minimum of 5 - 7 years’ experience in Facility or Property Management across the region from remote location.
  • Proven financial analytical, project and contract management skills.
  • Strong communication skills in English and one or more local languages.
  • Strong project management skills, ideally within a Real Estate, Facility or Property Management environment.
  • Holds expert knowledge of building regulations, local code of practices and HSE guidelines as well as ASHRAE.
  • Previous employment within Real Estate, Facility or Property Management in a large international organisation (vendor or client).
  • Experience of working in a Shared Services organisation would be an advantage.
  • FSM certification would be an advantage.
  • Any green FM certification (e.g. GMFM/GMM/LEED AP) and/or professional FM associations (FMP) would be essential for this role.

Characteristics of Successful Candidate

  • Strong customer service focus.
  • Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals.
  • Ability to make sound and logical judgments.
  • Highly motivated with a flexible and adaptable approach to work.
  • Excellent communication skills and cultural awareness, with demonstrable ability to tailor communication style to specific audience needs and stakeholders.
  • A caring and respectful team player aligned with the DNV GL company values
  • Ability to foster positive relationships at all levels of the organization and across multiple locations and countries.
  • Systematic working, detail-oriented with an ability to work in a dynamic, fast-paced environment.
  • Extremely organized with excellent multitasking and time management skills and attention to deadlines.
  • Ability to prioritize own workload making unequivocal and feasible agreements (who, what, when and how) and manage conflicting deadlines.
  • Driven to learn and develop own expertise.
  • Willing to share knowledge and support others within a team by delivery of on the job training and coaching.
  • Willing to travel on short notice and potentially high in frequency at times.

 

Company & Business Area Description

DNV GL is a global quality assurance and risk management company. Driven by our purpose of safeguarding life, property and the environment, we enable our customers to advance the safety and sustainability of their business.

We provide classification, technical assurance, software and independent expert advisory services to the maritime, oil & gas, power and renewables industries. We also provide certification, supply chain and data management services to customers across a wide range of industries.

 

Combining technical, digital and operational expertise, risk methodology and in-depth industry knowledge, we empower our customers’ decisions and actions with trust and confidence. We continuously invest in research and collaborative innovation to provide customers and society with operational and technological foresight.

With origins stretching back to 1864 and operations in more than 100 countries, our experts are dedicated to helping customers make the world safer, smarter and greener.

 

The Global Shared Services (GSS) organization within DNV GL provides high quality, cost effective services and processes within Human Resources, Finance and IT, based on requirements defined by the business areas and Group. GSS also develops central competence for distinct services, projects and development and will support policy, procedures and system implementation on a global, regional, and local level.

 

GSS is about bringing a team of true process experts together, going for professional service levels at industry standards, and offering centers of expertise for competence based advisory. We are driven by people’s competence and motivation to help and support the business areas. As a member of the GSS community you act in a professional, multi-cultural, competent and service oriented environment with good possibilities to enhance your personal competencies and expertise, and to build a strong network with colleagues around the world.

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed